Scanning & OCR

Scanning & OCR

Cleardata provides form scanning and forms data capture services to companies Forms Scanning and OCR Data Capture throughout the UK. The company has a modern document scanning facility, converting high volumes of paperwork into digital format. Cleardata uses Optical Character Recognition Software (OCR)  and Kodak Document Scanning Technology to automatically capture your data from forms such as travel surveys,  questionnaires or any other document type.

Scanning and OCR can reduce employee data entry time by up to 80%. This reduction can help your business:-

  • Eliminate bottlenecks such as manual typing errors
  • Improve the quality and accuracy of your data
  • Reduce the need to bring in additional staff during busy periods
  • Improve the level of customer service

Intelligent Data Capture is a key focus area for businesses who are looking to reduce costs and improve efficiencies. The ability to capture data directly from a hard copy form, and automatically import into a computer system, can significantly decrease business overheads.

So what sort of data can be captured?

Word Processed Documents

OCR or optical character recognition can be used when the documents have been produced using a word processor. The text to be captured has been printed and is generally of a structured and clear format that is easier to read than handwritten text.

Caution should be applied when capturing text printed on traditional impact printers such as dot matrix or line matrix, as the quality of these characters are not as good as those output using a laser or inkjet printer.

Handwritten Text

ICR or Intelligent Character recognition is most commonly used when the document to be processed has been completed by hand.

A form to be processed through ICR software should be designed with the help of a professional organisation with ICR capture in mind. For example, the forms available for obtaining passports or driving licences have been designed with ICR in mind, produced with clear single boxes for a single character or number to be written.

Spending time at the project outset ensures that the form is conducive to ICR capture, provides high read rates and reduces manual intervention to a minimum level during form processing.

Bar Codes

Data that has been bar coded can be read very easily by modern capture software and directly imported into a system.

For further information about Cleardata’s Scanning & OCR services, please contact our team on 0800 046 8083.

Scanning documents with OCR transforms printed data into keyword searchable files, this can save huge amounts of time in comparrison to manual data entry. This solution also increases the accuracy of your information, which ultimately reduces processing costs.

 

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