What Is Data Capturing?

Data capturing refers to the process of automatically extracting data from paperwork. It is commonly used to automate the processing of various documents, such as purchase orders, invoices and other forms requiring large amounts of manual data entry.

Many businesses make use of data capture specialists to cut processing costs, speed up processing times and increase the accuracy of their data.

Data capturing services also enable staff to spend less time on manual processing tasks and more time on key business activities.

How does a typical data capture service work?

Paperwork is digitised using high production OCR scanners. OCR converts documents into computer readable files, allowing intelligent data capture software to automatically extract data such as reference numbers, amounts and supplier/customer names.

The data capture software is trained to look for certain fields, overtime it will automatically learn and recognise document types. This enables incoming paperwork to be automatically classified based on the strings of words found within them.

Data capturing services also provide data verification techniques, which enables extracted information to be verified against office databases and available sources, such as royal mail PAF. Other services include:-

• Bespoke reports
• Print management
• Barcode technology
• Form design
• Data management

For further information about Cleardata’s Data Capturing Services, contact our team on 0800 046 8083.