How can we help you?

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Having been awarded ISO9001, ISO27001 & BS 1008:2014 we are continuously taking steps to improve our processes & bring a highly driven quality of service to your business.

We’re data protection act registered and you can rest assured that your information is in safe hands. Cleardata is also on GCloud 7, ESPO’s Electronic Document Scanning Solutions & Crown Commercial Services RM1063 Postal Goods and Services Frameworks. See all our accreditations

Document security is embedded in our culture. Our leading UK scanning bureau is protected by the latest technology and all our staff are disclosure checked.

  • Secure document storage
  • Argon gas protected room
  • VESDA (very early smoke detection alert)
  • Water Detection Systems
  • Redcare  Security & Biometric Entry Systems

Who we work with

Data Entry Services

Cleardata provides Data Entry Services and Data Capture Solutions throughout the UK, from secure accredited premises. The company has a team of experienced data entry operators, project managers and IT specialists who will work together to develop a solution to suit you.

At Cleardata our approach is different to most, we work with our clients to reduce the amount of paper they are producing and how data and documentation flow in, through and out of the business.

We have invested in the latest technology, enabling businesses to transform manual paper processing operations. Cleardata’s outsourced data entry services will reduce manual data entry requirements, speed up processing times and increase the accuracy of your data.

Information Security is paramount to our business, our leading UK scanning facility is protected by the latest security, fire and flood systems. Cleardata also holds accreditations for Information Security ISO27001, Quality Management ISO9001 and all of our staff are security cleared by Disclosure Scotland.

Outsourced Data Entry Services Benefits

  • Manual data entry can take up huge amounts of staff time, free up staff to focus on core business activity.
  • Speed up processing times and improve communication between staff, customers and suppliers.
  • Increase data accuracy and reduce revenue loss within your business.

Manual Data Entry

We can manually capture your data for you from paper forms, surveys, data lists, customer membership cards or even loyalty card information.

  • Cleardata’s experienced team of UK Data Entry staff are fully trained in data entry, validation and quality control.
  • We have the capacity to key thousands of documents each day in a variety of formats.
  • Agreed accuracy levels for each job up to 99.95%.

Digital data output and indexing

  • Digital data can be output in any required format. Our IT team will work with you to ensure data is compatible with your existing back-office systems.
  • Bespoke reports can be created for you to analyse your data. These can be presented in a format to suit your business requirements.
  • Our IT guys can create scripts to de-duplicate or cleanse your data for you.

Data Capture Services

  • Automated data capture services – Cleardata has a fleet of high production scanners and has invested in the latest Kofax software to automatically capture data from scanned images. We also utilise Readsoft Forms software.
  • High volume scanning service – Our professional scanning bureau digitises millions of images per month, utilising Kodak scanners.  We offer assured security and quality and our service is certified to BS 10008:2014 for legal admissibility
  • Mail Room Services – Divert your forms or surveys to our bureau for opening, sorting and scanning.


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Design, Print & Mail Fulfillment

  • Intelligent form design to provide high scanning capture rates and reduce errors
  • Print – We can print your forms or survey for you
  • Mail fulfilment – our team can send out your surveys from our secure facility
  • Returns handling – Direct your returns to our team and we’ll scan the envelopes, extract the data and provide a CSV file containing the name, address and reason for return.

Any type of data can be processed including typed and hand-written forms or documents. Cleardata handles data entry outsourcing services for many leading UK businesses.

For further details about Cleardata’s UK Data Entry Services and Data Capture Solutions call 0800 046 8083 or contact our team.


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