Data Extraction Services

Cleardata offers Data Extraction Services to companies throughout the UK. Data is automatically extracted from documentation using intelligent data capture software, speeding up processing times and increasing data accuracy levels. Types of documents include:-

  • Invoices
  • Claims forms
  • Applications
  • Travel surveys
  • Customer satisfaction & feedback
  • Membership forms
  • Test & Examination Results
  • Employee Surveys

The company’s data extraction services are provided from secure premises, protected by the latest security systems. Cleardata is certified for Information Security ISO27001 and Quality Management ISO9001.

How does the process work?

Sorting & Scanning – paperwork is diverted for opening, sorting and scanning. OCR scanning technology is used to convert information found within the documents into computer readable text.

Automatic Classification – automatic data capture software works by identifying information within the documents. The software can automatically classify paperwork based on rules e.g  document type, supplier name or keywords/strings of text found found such as, invoice, claim form, complaints letter or contract.

Data Extraction – key data such as reference numbers, names and addresses automatically extracted from files.

Exception Handling –  exceptions are agreed at the outset, for example if a name is spelt differently businesses can choose to add this as an exception and let is pass through the process, or choose for this to be flagged for approval.

Data Validation – to ensure high levels of accuracy, data can be checked against existing or royal mail databases,  giving companies the chance to cleanse databases of incorrect or duplicate information.

Returned Data – extracted data can be returned in a required format to be uploaded into existing systems. Commonly used are csv, excel or html.

Cloud Document Management – storing digital copies of documents in a secure cloud document management system, enables businesses to free office space of paerwork. The system is accessible from any location with internet connection, where staff can action approvals or send files between department with no delays.

For further information about Cleardata’s Data Extraction Services contact our team on 0800 046 8083.

  • Reduce manual data entry
  • Increase data accuracy
  • Cut costs
  • Free up staff time